Reading Messages

Figure 15.7

The KMail main window displays a list of mail folders, the messages in the selected folder, and the text of a selected message.

Figure 15.7

The KMail main window displays a list of mail folders, the messages in the selected folder, and the text of a selected message.

The Folders list shows your mail folders. When you click on a folder, the messages in that folder are displayed in the Messages list. The default folders include

• Inbox. This is where your messages arrive (by default).

• Outbox. This is where messages you have composed are stored until you send them using File, Send Queued (though they can be send immediately; see the Composer tab of the Settings dialog box).

• Sent-mail. This is where messages are copied after being sent (either immediately or from the Outbox).

• Trash. This is where messages that you delete are stored until you exit KMail (see the Misc tab of the Settings dialog box), or choose Folder, Empty.

The Folder, Empty item deletes all the messages from your current folder. Be sure to select the Trash folder before selecting this item if you intend to empty the trash.

Some common folder operations include the following:

• Create a new folder by choosing Folder, Create.

• Modify the definitions for the currently selected folder by choosing Folder, Modify.

• Compress the contents of a folder by choosing Folder, Compact (especially useful for archive or mailing list folders).

• Move a selected message to a different folder by dragging and dropping it on the destination folder name or choosing Message, Move, and selecting a folder from the dialog box that appears.

You read an email message by clicking on its subject in the message list. The message text appears in the lower part of the window.

The status of a message is indicated by the icons to the left of the message subject. The most common status indicators are New, Unread, and Read. Other status indicators are for messages that have been Replied to, Queued (in the Outbox), or Sent (in the Sent Mail folder).

You can place the mouse pointer over each icon and see a pop-up hint describing what it is.

You can change the status of the current message by choosing an option from the Message, Set Status submenu.

As you're reading email, all the standard features you expect are available in KMail, both from the toolbar and within the Message menu. You can

• Reply to a message by clicking the icon with a page and curved arrow or choosing Message, Reply.

• Reply to all recipients of a message (adding those in the CC field) by clicking the icon with a page and two curved arrows or choosing Message, Reply All.

• Forward the message to another person by clicking the icon with a page and a straight arrow or choosing Message, Forward.

• Delete the message by clicking the icon with a page and an X or choosing Message, Delete (this moves the message to the Trash folder).

• Choose which message headers are displayed by selecting items on the View menu.

• Attempt to open an attachment by clicking on the attachment icon (opening attachments is governed by the kfm file typing system—see Hour 9, "Managing Files in

The File, Filters option lets you define mail filters that automatically store messages in different folders based on criteria such as the From and Subject headers.

• Copy part of a message into the KDE Clipboard (for use in the KEdit program or other KDE applications) by dragging to select message text and choosing Edit, Copy.

» Save a message to a separate file by clicking the Disk icon or choosing File, Save As.

• Print a message by clicking the printer icon or choosing File, Print.

• Compose a new message by clicking the blank page icon or choosing File, New Composer.

In addition to these options, you can right-click in the message body to display a pop-up menu with Reply, Forward, and other commonly used functions.

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