Calendar

To access the calendar, click the Calendar icon in the Evolution Switcher area. The main Calendar window appears, shown in Figure 9-15.

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Figure 9-15: The Evolution Calendar window.

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Figure 9-15: The Evolution Calendar window.

The default view shows the calendar for a single day. Work times are highlighted in the calendar (as set in the Edit O Preferences settings). Notice that the Day view also contains panes showing any tasks and memos created.

Secret

You can also access the calendar by clicking the Date applet running in the top panel (see Chapter 4, "Exploring the Desktop"). When you click the date on the panel, a calendar for the month appears. Clicking any date on the calendar starts Evolution, using that date as the default calendar day.

To schedule a new appointment, follow these steps:

1. Right-click on the calendar in the time block the appointment starts. This action produces a menu prompting you to schedule the new event. You can select a new appointment, a new meeting, a new task, or a new all-day event.

2. Select New Appointment from the menu. The Appointment dialog box appears.

3. Select the calendar to place the appointment in. Evolution allows you to maintain separate calendars and keep appointments in each one separate.

4. Enter a summary of the appointment that will appear on your calendar, as well as a location for the appointment.

5. Enter the start time and duration of the appointment. By default Evolution uses the start time of the time block you right-clicked in and sets the duration of the event to the default time division set in the Preferences.

6. Enter a full description of the appointment, plus any notes you may need.

7. Select the Alarms button if you want an alarm to notify you of the event.

8. Select the Recurrence button if you want to schedule this appointment for a recurring time and day. You can create regularly scheduled appointments, and Evolution will automatically enter them into your calendar, such as once a day, once a week, once a month, or once a year. You can also specify when the recurring appointments stop.

9. Save the appointment by clicking the Save button.

After you save the appointment, it appears in your calendar.

You can reschedule an appointment simply by dragging and dropping the appointment entry in the calendar. To move the appointment to another day, change the Calendar view to a weekly or monthly view, then drag the appointment to the new day.

You can also change the duration of an appointment or meeting by dragging the boundaries of the appointment to an earlier or later time in the calendar.

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